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SharePoint: the backbone of your information architecture

SharePoint: the backbone of your information architecture
By Rob Koplowitz and Leslie Owens - Posted in KMWorld Jun 1, 2009

Also, site collections can be thought of as secure containers that hold content of a similar stripe. A site collection administrator has full access to everything in the collection. Administrators can manage security, create elements such as libraries and calendars, and organize content how they see fit. That distributed model means that as SharePoint sites grow virally, IT and the business may struggle to balance control and chaos. As a result, large enterprises must decide what they should make mandatory and consistent across sites, and what they can delegate to project-, team- or department-level administrators.

The bottom line is that SharePoint is more than just a portal server. Its wide coverage of information management tools requires a dedicated, cross-functional approach to governance. Given that those capabilities are integrated, I&KM pros have an opportunity to manage content with greater rigor and with more user participation than has been possible before.

Sharepoint IA decisions affect key capabilities, not just content findability
The primary information architecture mechanism for MOSS 2007 is the site collection framework. Microsoft describes site collections as native containers of Office SharePoint Server 2007 sites and "the unit of ownership, quota and security management."

Basically, site collections are the linchpin of SharePoint information architecture. The way information is structured and stored affects its governance, security enforcement, disposition, accessibility and more.

Site collections affect operations like usage tracking, backup/restore abilities, storage quotas and security boundaries. A site collection's Web parts, master pages and layouts, workflows, content types and templates control the common "look and feel" and functionality of its subsites. And, SharePoint's navigation or site browsing structure, as well as search scopes, keywords and search "best bets," are set within site collection boundaries. Site collections offer extensive opportunity to manage metadata at multiple layers.

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